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Item Details

To add an item to ShopCloseBuy you will need to prepare the following information. Fields that are bolded  are required.

Item Type - For each item you will need to decide whether the listing will be an Auction item, a Buy Now (shopping cart) item, a Pre-Order listing or Promotion Only listing. Different information will be required based on the type of item.

Auction Item

An Auction Item is a listing that users can bid on, with a start and end date. The user(s) with the highest bid(s) become the buyer of that item at the close of the auction.

  • Item Group - Items can be (optionally) assigned to groups defined by you.  Item Groups are useful for reporting on sales related to an event such as a fall sale or a Christmas Auction.  They can also be used to group items into product lines such as clothing versus jewelry. Grouping items is not required but provides another way of pulling comparative reports from the system.
  • Title - The title of the item that will be displayed. Ideally this should be less than 50 characters and should not include special characters.
  • Retail Price - The retail price of one individual item.
  • Hide Retail Price (Yes/No) - Defaults to No. This is mostly used by charities and nonprofits who may have listings where the monetary value can’t easily be quantified (e.g. Lunch with a local celebrity) or when they simply don’t want to limit the maximum possible bid since the cause is philanthropic. This approach does not work for regular auction items where people are usually looking for a deal.
  • Taxable (Yes/No) - Is the item taxable? Defaults to No.
  • Minimum Bid - The opening bid and the amount that a user could purchase the item for if they were the only bidder.
  • Bid Increment - The amount that a user would have to increase their bid by after each successful bid. Ideally, the bid increment should be approximately 10% of retail price.
  • Launch Quantity - The total quantity of items available for sale.
  • Auction Format - This value is set by the system as either Open or Dutch (Dutch is used when auctioning multiple items at a time). For further information about auction formats, please see "What is an Open Auction?" or "What is a Dutch Auction?" in our Help Section.
  • Time Dependent (Yes/No) - Defaults to Yes and can not be changed.  Auction items are always Time Dependent. You will need to enter a Start and End Date/Time.
  • Category - You can add up to 2 categories to your item. See the list of available Categories at the end of this document. Users will be able to filter by category when searching the site.  If there is a category that you think should be added, let us know.
  • Max Bid Quantity (0 = no restriction) - Defaults to 0.  This is the maximum number of this item a user can bid on (only relevant for Dutch items).
  • Item Description - A detailed description of the item that you'd like to appear on the website. There is no character limit here. The more detail here, the better. Include any restrictions, etc.
  • Image - You must include at least 1 image for your item, and can include up to 6. The maximum file size is 5 MB.
  • Payment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Tax Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Fulfillment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • PDF description - Can be left as the default set up in your Vendor Details or changed to suit the individual item.

Go to https://demo.shopclosebuy.ca/item.cfm?ItemNum=10065 for an example of an Auction Listing.

Buy Now Item

A Buy Now item is a listing with a fixed price that is purchased immediately by the user via a shopping cart.

  • Item Group - Items can be (optionally) assigned to groups defined by you.  Item Groups are useful for reporting on sales related to an event such as a fall sale or a Christmas Auction.  They can also be used to group items into product lines such as clothing versus jewelry. Grouping items is not required but provides another way of pulling comparative reports from the system..
  • Title - The title of the item that will be displayed. Ideally this should be less than 50 characters and should not include special characters.
  • Retail Price - The retail price of one individual item. If you do not enter a Buy Now Price, this will be the amount charged when a user purchases from the site.
  • Buy Now Price (sale price) - Price charged per item when a user purchases from the site. Can be added when selling at a reduced price.  Doing so will automatically generate a “You save x%” notification on the listing to entice buyers.
  • Questions - Here you may add questions with different choices to specify any options available to the buyer.  E.g. Size, Colour, Fresh or Frozen, etc.
  • Max Buy Now Quantity (0 = no restriction) - Defaults to 0. Maximum quantity of this item a user can purchase at one time.
  • Taxable (Yes/No) - Is the item taxable? Defaults to No.
  • Launch Quantity - The total quantity of items available for sale.
  • Time Dependent - Are you offering an item that should have a specified start time/end time (e.g. an event/sale), or should the item be continuous? If it is time dependent, you will also need to provide start and end date/time.
  • Category - You can add up to 2 categories to your item. See the list of available Categories at the end of this document. Users will be able to filter by category when searching the site.  If there is a category that you think should be added, let us know.
  • Item Description - A detailed description of the item that you'd like to appear on the website. There is no character limit here. The more detail here, the better. Include any restrictions, etc.
  • Image - You must include at least 1 image for your item, and can include up to 6. The maximum file size is 5 MB.
  • Payment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Tax Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Fulfillment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • PDF description - Can be left as the default set up in your Vendor Details or changed to suit the individual item.

Go to https://demo.shopclosebuy.ca/item.cfm?ItemNum=10068 for an example of a Buy Now Listing.

Pre-Order Item

A Pre-Order Item is a listing that is ordered by the user through ShopCloseBuy but paid for at a later date when the item is received. These listing types were initially created with farmers in mind so users could pre-order chickens or produce and pick them up at the farm gate or farmers market.  These listings have customizable questions that will allow buyers to specify preferences based on the different options presented (e.g. Pickup date).

  • Item Group - Items can be (optionally) assigned to groups defined by you.  Item Groups are useful for reporting on sales related to an event such as a fall sale or a Christmas Auction.  They can also be used to group items into product lines such as clothing versus jewelry. Grouping items is not required but provides another way of pulling comparative reports from the system.
  • Title - The title of the item that will be displayed. Ideally this should be less than 50 characters and should not include special characters.
  • Retail Price - The retail price of one individual item. If you do not enter a Buy Now Price, this will be the amount charged when a user purchases from the site.
  • Buy Now Price (sale price) - Price charged per item when a user purchases from the site. Can be added when selling at a reduced price.  Doing so will automatically generate a “You save x%” notification on the listing to entice buyers.
  • Units - What unit is the price determined by: each (per item), per pound or per kilogram.
  • Questions - Here you may add questions with different choices to specify any options available to the buyer.  E.g. Size, Pick-Up Date, Fresh or Frozen, etc.
  • Max Buy Now Quantity (0 = no restriction) - Defaults to 0. Maximum quantity of this item a user can purchase at one time.
  • Taxable (Yes/No) - Is the item taxable? Defaults to No.
  • Launch Quantity - The total quantity of items available for sale.
  • Time Dependent: Are you offering an item that should have a specified start time/end time (e.g. an event/sale), or should the item be continuous? If it is time dependent, you will also need to provide start and end date/time.
  • Category - You can add up to 2 categories to your item. See the list of available Categories at the end of this document. Users will be able to filter by category when searching the site.  If there is a category that you think should be added, let us know.
  • Item Description - A detailed description of the item that you'd like to appear on the website. There is no character limit here. The more detail here, the better. Include any restrictions, etc.
  • Image - You must include at least 1 image for your item, and can include up to 6. The maximum file size is 5 MB.Payment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Tax Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • Fulfillment Details - Can be left as the default set up in your Vendor Details or changed to suit the individual item.
  • PDF description - Can be left as the default set up in your Vendor Details or changed to suit the individual item.

Go to https://demo.shopclosebuy.ca/item.cfm?ItemNum=10080 for an example of a Pre-Order listing.

Promotion Only Item

A listing that promotes a product, service, event or business but does not involve a transaction (sale or pre-order) on ShopCloseBuy.

  • Item Group - Items can be (optionally) assigned to groups defined by you.  Item Groups are useful for reporting on sales related to an event such as a fall sale or a Christmas Auction.  They can also be used to group items into product lines such as clothing versus jewelry. Grouping items is not required but provides another way of pulling comparative reports from the system.
  • Title - The title of the item that will be displayed. Ideally this should be less than 50 characters and should not include special characters.
  • Category - You can add up to 2 categories to your item. See the list of available Categories at the end of this document. Users will be able to filter by category when searching the site.  If there is a category that you think should be added, let us know.
  • Item Description - A detailed description of the item that you'd like to appear on the website. There is no character limit here. The more detail here, the better. Include any restrictions, etc.
  • Image - You must include at least 1 image for your item, and can include up to 6. The maximum file size is 5 MB.
  • Short description (Max 125 Characters) - The description that appears below an item’s title on all pages except the item page. A preview of what the user can learn more about.

Go to https://demo.shopclosebuy.ca/item.cfm?ItemNum=10082 for an example of a Promotion Only listing.